Secretary

Job Summary:

The CEO Secretary / Personal Assistant is responsible for providing high-level administrative and executive support to the CEO. This includes managing schedules, coordinating meetings, handling confidential information, and ensuring smooth daily operations. The role requires excellent organizational skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

• To handle and oversees all aspects of CEO's personal matters including managing electronic diary, appointments setting, travel arrangements and incoming correspondences.
• Provide general secretarial tasks to CEO.
• Able to well prepare materials in forms of writing, presentation, speeches for the need of management meetings, company events, training, hosting, etc. 
• Able to assist the CEO effectively to plan, implement and execute goals set. 
• Able to support the senior management team in achieving CEO's directions & goals.
• To organize meetings with the preparation of agendas, pre-meeting briefing and meeting paper including event setup & arrangement.
• To keep CEO well informed of upcoming commitments and responsibilities, with relevant following up action as appropriate.
• To follow up on the progress and completion of departmental work plans and co-ordinate on the implementation and monitoring of organizational projects, programs and operation matters.
• To act as a bridge for smooth communication between the CEO's office and internal departments, demonstrating high integrity to maintain credibility trust and support senior management staffs.
• To handle relevant legal and secretariat matters under instruction from CEO.
• To undertake any other assignments assigned by CEO, EXCO and Board of Directors as and when required.

Other Requirements:

• Flexibility to work beyond standard office hours when necessary.
• Willingness to travel occasionally based on business needs.

 

Skills & Competencies:

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and under pressure.
• High level of professionalism and discretion in handling confidential matters.

Diploma/Degree in Business Administration, Secretarial Studies, or a related field.

Minimum 3-5 years of experience in an executive secretarial or personal assistant role.